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Privacy policy

The protection of your personal data is very important to us. To ensure that all data processing procedures on our website and in our offers are transparent and comprehensible for you as a visitor and user (hereinafter referred to as “user”) of our website, we explain in this data protection declaration the type, scope and purpose of processing your personal data on our website.

You can save or print out the data protection declaration by selecting either the “print” or “save page as” commands in your browser.

Updating and modification of this data protection declaration

This data protection declaration is currently valid and has the status of April 2020. Due to the further development of our website and offers or due to changed legal or official requirements it may become necessary to change this data protection declaration. You can access and print out the current data protection declaration at any time on our website at https://www.digitalreload.com/privacy-policy/

Explanation of the terms

In the following we explain the terms according to Art. 4 of the EU Data Protection Basic Regulation (hereinafter referred to as “DS-GVO”), which are mentioned in the data protection declaration:

  • “Personal data” (hereinafter referred to as “data”) means any information relating to an identified or identifiable natural person (hereinafter referred to as “data subject” or “data subject”); a person is identifiable if he or she can be identified, directly or indirectly, in particular by reference to certain identifiers or characteristics. Personal data are therefore e.g. names, addresses, e-mail address, job title, date of birth, telephone number, user behaviour, IP address, location data, genetic data, health data, etc.
  • “Processing” means any operation concerning personal data, such as collection, recording, organisation, organisation, filing, storage, adaptation, modification, reading, consultation, use, disclosure, transmission, dissemination, supply, alignment, matching, interconnection, restriction, deletion or destruction of personal data.
  • “Restriction of processing” means the marking of stored personal data with a view to restricting their processing in the future
  • “Pseudonymisation” means that personal data are processed in such a way that they cannot be attributed to a specific data subject without additional information. To this end, it must be ensured that the additional information is kept separately and that the personal data is not assigned to a specific data subject.
  • “Controller” means any natural person, undertaking, association, authority, agency or other body which alone or jointly with others determines the purposes and means of the processing of personal data
  • “Processor” means a natural person, undertaking, , association, authority, agency or other body which processes personal data on behalf of the controller
  • “Recipient” means a natural person, undertaking, , association, authority, agency or other body to whom personal data are disclosed, whether or not that person is a third party
  • “Third party” means any natural person, undertaking, , association, authority, agency or other body other than the data subject, the controller, the processor and the persons who, under the direct authority of the controller or the processor, are authorized to process the personal data
  • “Consent” of the data subject shall mean any voluntary, informed and unequivocal statement or other unambiguous affirmative act by which the data subject signifies his or her informed consent to the processing of personal data relating to him or her in a specific case.

General information

Responsible

Responsible for the processing of personal data on this website

ICP Transaction Solutions GmbH
Monaiser Strasse 11
54294 Trier
Germany
phone: +49 651 9662-0
e-mail: info@icp-ts.de
www.digitalreload.com

Data protection officer

Please address all inquiries regarding the processing of your personal data or the exercise of your rights mentioned below by e-mail, fax or post to the following address / to our data protection officer:

SICON Ltd.
Zeppelinstraße 4
66740 Saarlouis
Germany
phone: 06831 / 122 411
fax: 06831 / 122 370
e-mail: info@sicon-it.de
www.sicon-it.de

General information on the processing of personal data

Types of data processed

On our website, we collect and process inventory data (e.g. names, addresses), contact data (e.g. e-mail addresses, telephone numbers, fax numbers, postal address), usage data (e.g. websites visited, links clicked on, interest in content, access times, access locations), content data (e.g. comments, text entries, photos, videos) and meta and communication data (e.g. device information, browser information, IP addresses).

Categories of data subjects

The persons affected by the processing of personal data are all visitors and users of our website.

Purpose of the processing

We collect and process the personal data of the users of our website in order to communicate with you and to inform you (e.g. contact and other inquiries, newsletters) and, if necessary, to carry out statistics, coverage measurement and analyses (e.g. with marketing and analysis tools), so that we can better design and optimize content and functions, to technically manage and optimize the website and to close security gaps.

Legal basis for the processing of personal data

We only process personal data if we are entitled to do so on the basis of a legal basis. In the following we will name these legal bases individually. Otherwise, we are always entitled to process personal data if the person concerned has given his or her consent (see Art. 6 para. 1 sentence 1 lit. a, Art. 7 DS-GVO), if we are obliged to fulfil contractual or pre-contractual obligations (see Art. 6 para. 1 sentence 1 lit. b DS-GVO), when we must fulfil legal obligations (see Art. 6 para. 1 sentence 1 lit. c DS-GVO) or when we safeguard our legitimate interests (see Art. 6 para. 1 sentence 1 lit. f DS-GVO).

Recipients of personal data

We sometimes transfer personal data to contract processors or other third parties (e.g. hosting agencies etc.) with whom we work together. We are entitled to do so if the data subject has consented to this (see Art. 6 para. 1 sentence 1 lit. a, Art. 7 DS-GVO), if we are thereby fulfilling contractual or pre-contractual obligations (see Art. 6 para. 1 sentence 1 lit. b DS-GVO), if we are thereby fulfilling a legal obligation (see Art. 6 para. 1 sentence 1 lit. c DS-GVO) or if we are protecting our legitimate interests (see Art. 6 para. 1 sentence 1 lit. f DS-GVO). We conclude a so-called contract processing agreement with contract processors in accordance with Art. 28 DS-GVO, according to which they also undertake to comply with data protection.

Hosting

This website is hosted on the servers of Hetzner Online GmbH. The hosting services used by us serve to provide the following services: Infrastructure and platform services, computing capacity, storage space and database services, security services and technical maintenance services which we use for the purpose of operating this website. The legal basis for the use of hosting services is the protection of our legitimate interests in the analysis, optimisation and economic and secure operation of our website (see Art. 6 Paragraph 1 Sentence 1 lit. f DS-GVO).

Our hosting provider processes personal data for this purpose. The data is stored for as long as there is a purpose for it. Afterwards the data will be deleted, unless this is contrary to statutory storage obligations.

Integration of third party services and content

On the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our website in accordance with Art. 6 Paragraph 1 Sentence 1 lit. f DS-GVO), we use content or service offers from third parties within our website to integrate their content and services, such as videos or fonts (hereinafter referred to uniformly as “content”).

This always presupposes that the third-party providers of these contents are aware of the IP address of the users, as without the IP address they would not be able to send the contents to their browsers. The IP address is therefore necessary for the display of this content. We make every effort to use only such content whose respective providers use the IP address only to deliver the content. Third party providers may also use so-called pixel tags (invisible graphics, also known as “web beacons”) for statistical or marketing purposes. The “pixel tags” can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user’s device and may contain technical information about the browser and operating system, referring websites, visiting time and other details about the use of our online offer, as well as being linked to such information from other sources.

Processing of personal data in third countries

If data is transferred by us to a third country, e.g. because we employ service providers there, we are entitled to do so if the data subject has consented to this (see Art. 6 para. 1 sentence 1 lit. a, Art. 7 DS-GVO), if we are fulfilling contractual or pre-contractual obligations (see Art. 6 (1) sentence 1 lit. b DS-GVO), if we are thereby fulfilling a legal obligation (see Art. 6 (1) sentence 1 lit. c DS-GVO) or if we are safeguarding our legitimate interests (see Art. 6 (1) sentence 1 lit. f DS-GVO). A third country is any country outside the European Union (EU) or the European Economic Area (EEA). When transferring data to third countries, we ensure that Art. 44 et seq. DS Block Exemption Regulation, existing guarantees or findings by the EU regarding an adequate level of data protection in the third country, and the conclusion of any necessary agreements, e.g. standard contractual clauses.

Encrypted transmission of your data

All personal data that you enter on our website and send to us will be transmitted encrypted on our website according to the state of the art.

In addition, we secure our website and associated IT systems by technical and organizational measures against loss, destruction, access, modification or distribution of your personal data by unauthorized persons.

Collection of access data and web server log files

On the basis of our legitimate interests in the analysis, optimisation and economic operation of our website, we collect the following data in accordance with Art. 6 Para. 1 S. 1 lit. f DS-GVO on every access to our website (so-called web server log files):

  • IP address of the user
  • Name of the website accessed
  • File, date and time of access
  • Message about successful retrieval
  • Browser type and version
  • Htaccess user
  • Called URL / subpage
  • Protocol (e.g. http 2.0)
  • Status
  • Referrer URL (previously visited website)
  • User agent
  • Operating system of the user

The data will be used for statistical analysis for the purpose of the operation, security and optimization of the website. For security reasons (e.g. for the clarification of cases of fraud/abuse), the data is kept within the framework of legal regulations. If longer storage is required for evidence purposes, the data will only be deleted after the matter has been finally clarified.

Deletion / blocking of your personal data

We only store your personal data for as long as is necessary to achieve the purposes stated here. Beyond that, we only store your data if required by legal retention obligations (e.g. 6 years according to § 257 para. 1 HGB and 10 years according to § 147 para. 1 AO for commercial and business letters, invoices, offers etc.). After discontinuation of the respective purpose or expiry of these periods, the data will be blocked or deleted in accordance with the statutory provisions pursuant to Art. 17, 18 DS-GVO.

Your rights as affected party

You have the right to receive information and a copy of your personal data stored by us free of charge at any time (see Art. 15 DS-GVO).

You have the right to correct or complete any incorrectly stored data (see Art. 16 DS-GVO).

You also have the right to restrict the processing of your data (see Art. 18 DS-GVO) and the right to delete your data (see Art. 17 DS-GVO). Deletion of your data is not possible if we are obliged to continue to store the data for the purpose of processing the contract or due to other statutory retention obligations. Instead of deleting your data, we will block it.

You also have the right to demand the return of your data stored with us and to transfer it to another company or have it transferred by us (see Art. 20 DS-GVO).

You also have the right to object to the future processing of data concerning you (see Art. 21 DS-GVO).

You also have the right to revoke any consent you have given for the future (see Art. 7 Para. 3 DS-GVO).

To exercise the above rights, please contact our data protection officer.

In addition, you can submit a complaint to the competent data protection supervisory authority (see Art. 77 DS-GVO):

The State Commissioner for Data Protection and Freedom of Information Rhineland-Palatinate

Prof. Dr. Dieter Kugelmann
Hintere Bleiche 34
55116 Mainz
phone: +49 6131 208-2449
fax: +49 6131 208-2497
E-mail: poststelle@datenschutz.rlp.de

Cookies

Furthermore, cookies are stored on your computer when you use our website. Cookies are small text files which enable specific information relating to the device to be stored on the user’s access device (PC, smartphone). They are used to improve the user-friendliness of websites (e.g. storage of login data), to collect statistical data on website use and for analysis to improve the website. Cookies cannot execute programs or transfer viruses to your computer.

You can prevent the storage of all or only certain cookies by adjusting your browser in the security settings accordingly. Cookies already stored can be deleted in the browser. In these cases, however, the use of the website may be restricted.

This website uses the following types of cookies:

  • Transient (temporary) cookies
  • Persistent (permanent) cookies

Transient cookies are automatically deleted when you close the browser or log out. This includes in particular the session cookies. These store a so-called session ID, with which various requests from your browser can be assigned to the shared session. This enables your computer to be recognised when you return to our website.

Persistent cookies are automatically deleted after a specified period of time, which may vary depending on the cookie. You can delete the cookies in the security settings of your browser at any time.

Both types of cookies can be from us (then “first-party cookies”) or from third parties (“third-party cookies”).

Deactivation / Opposition to cookies

You may generally object to the use of cookies for audience measurement and advertising purposes via the Network Advertising Initiative’s opt-out page (http://optout.networkadvertising.org/) and additionally via the US website (http://www.aboutads.info/choices) or the European website (http://www.youronlinechoices.com/uk/your-ad-choices/).
Furthermore, the storage of cookies can be prevented by setting the security settings of your browser. However, it may then not be possible to use all functions of this website.
These options apply to all the following cookies that we use on this website.

Contact / Contact form

When you contact us by e-mail, fax, telephone or post / by means of our contact form, the data you provide (e.g. e-mail address, name, address) will be processed by us in order to answer your enquiries or send you information material. We are entitled to do this in accordance with Art. 6 Para. 1 S. 1 lit. b DS-GVO. User data may also be stored in a customer relationship management system (“CRM system”) or comparable databases.

We delete all data after storage is no longer required or restrict processing if there are legal obligations to retain data.

Vacancies/ Jobs

On our website we publish job offers / positions, for which you can apply by e-mail or post. Applicants are responsible for the secure transmission of applications with personal data via these communication channels.

In order to be able to process the applications, we require a minimum amount of data resulting from the job advertisement. This includes, for example, data such as names, address data and the documents belonging to the application, such as cover letter, CV and certificates. Further data can be transmitted voluntarily.

We process the data provided by applicants only for the purposes of the application process. The legal basis for the processing of this data is the fulfilment of our pre-contractual obligations within the framework of the application procedure in accordance with Art. 6 Para. 1 S. 1 lit. b DS-GVO in conjunction with § 26 BDSG. An additional legal basis may result from Art. 6 Para. 1 S. 1 lit. f DS-GVO, if the data processing becomes necessary for us, e.g. in the context of legal proceedings.

We process all data that the applicants send us, e.g. name, address, e-mail address, telephone number, and specific data of the application. By submitting the data, applicants agree to the data processing in accordance with this data protection declaration.

Insofar as applicants voluntarily transmit special categories of personal data in accordance with Art. 9 Para. 1 DS-GVO, we process these in accordance with Art. 9 Para. 2 letter b DS-GVO. If we request these special categories of data, we will process the data in accordance with Art. 9 Para. 2 letter a DS-GVO.

In the event of a successful application, the applicant data will be further processed by us to establish an employment relationship in accordance with Art. 6 Para. 1 sentence 1 lit. B DS-GVO in conjunction with Art. 26 BDSG.

Otherwise, the applicants’ data will only be stored by us for the duration of the application procedure and at the latest in accordance with the generally recognised and statutory retention periods. After this period or in the case of withdrawal of an application, the data will be deleted. Deletion takes place at the latest six months after the position has been filled, in order to be able to react to any claims of applicants in accordance with the General Equal Treatment Act. Further data may be stored for a longer period of time in order to fulfil other legal obligations.

If an applicant agrees, we will add his or her applicant data to our applicant pool in order to be able to contact him or her for future job postings. The legal basis for such data processing is the voluntary informed consent of the applicant in accordance with Art. 6 Para. 1 S. 1 lit. a, Art. 7 DS-GVO.

Applicants are informed that their consent to be included in the applicant pool is voluntary and has no influence on the current application procedure. They may revoke their consent at any time for the future and object to data processing in the applicant pool for the future in accordance with Art. 21 DS-GVO. These declarations can be sent to the above address for data protection enquiries / to our data protection officer.

The applicant data in the applicant pool will be deleted after a maximum of two years, unless legal regulations require longer storage.

Job portal with online form via Personio GmbH

On our website we publish vacancies / positions for which you can apply by means of an online form. For this purpose we have set up a separate applicant page: https://icp-transaction-solutions-gmbh-jobs.personio.de. For the applicant management we use the services of Personio GmbH.  All data transmitted via the form will be encrypted according to the state of the art and transferred to us. If applications outside the form are sent to us by other means, the applicants are responsible for the secure transmission of the data.

In order to be able to process the applications, we require a minimum amount of data resulting from the mandatory fields of the online form. These are, for example, data such as names, address data and the documents belonging to the application, such as cover letter, CV and certificates. If we request further data, this can be transmitted optionally.

We process the data provided by applicants only for the purposes of the application process. The legal basis for the processing of this data is the fulfilment of our pre-contractual obligations within the framework of the application procedure in accordance with Art. 6 Para. 1 S. 1 lit. b DS-GVO in conjunction with § 26 BDSG. An additional legal basis may result from Art. 6 Para. 1 S.1 lit. f DS-GVO, if the data processing becomes necessary for us, e.g. in the context of legal proceedings.

If applicants voluntarily submit special categories of personal data in accordance with Art. 9 Para. 1 DS-GVO, we process these in accordance with Art. 9 Para. 2 letter b DS-GVO. If we request these special categories of data, the data will be processed in accordance with Art. 9 Para. 2 letter a DS-GVO.

In the event of a successful application, the applicant data will be further processed by us to establish an employment relationship in accordance with Art. 6 Para. 1 sentence 1 lit. b DS-GVO in conjunction with Art. 26 BDSG.

Otherwise, the applicants’ data will only be stored by us for the duration of the application procedure and at the latest in accordance with the generally recognised and statutory retention periods. After this period or in the case of withdrawal of an application, the data will be deleted. Deletion takes place at the latest six months after the position has been filled, in order to be able to react to any claims of applicants in accordance with the General Equal Treatment Act. Further data may be stored for a longer period of time in order to fulfil other legal obligations.

If an applicant agrees, we will add his or her applicant data to our applicant pool in order to be able to contact him or her for future job postings. The legal basis for such data processing is the voluntary informed consent of the applicant in accordance with Art. 6 Para. 1 S. 1 lit. a, Art. 7 DS-GVO.

Applicants are informed that their consent to be included in the applicant pool is voluntary and has no influence on the current application procedure. They may revoke their consent at any time for the future and object to data processing in the applicant pool for the future in accordance with Art. 21 DS-GVO. These declarations can be sent to the above address for data protection enquiries / to our data protection officer.

The applicant data in the applicant pool is deleted after a maximum of two years, unless legal regulations require longer retention.

For further information, please refer to the separate data protection declaration for applicant management: https://icp-transaction-solutions-gmbh-jobs.personio.de/privacy-policy?language=de

You can find the Personio GmbH data protection declaration at https://www.personio.de/datenschutzerklaerung/.

Last update: April 2020